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Accounting & recording fuel with our fuel management system

  • fuel records are automatically stored online as fuel is used
  • a simple online interface provides fuel use insights
  • reconciliation is easy, and takes minutes even for multiple sites
  • easy and accurate claims for fuel rebates
  • total control over tracking fuel use
  • easy to see poor efficiency in vehicles and fleets
  • centralise fuel records and accounts across multiple sites
  • simple to allocate costs for each department

And without our fuel management system

  • human error and hand written log sheets (need we say more?)
  • control and tracking is almost impossible and very hit & miss if reconciliation does not add up
  • multiple sites create a lot of manual effort, costing a lot of time and resources, with risk of errors
Online fuel management reporting

Easy to use
Simple to install
Built like a tank

The SmartFill fuel management system unit

CASE STUDY:

Georgiou Group fully automated
fuel management system

VIDEO: SmartFill GEN 2

Over a decade of in-the-field performance

Our units typically outlast the bowsers and fuel stations they are attached to. Nothing else on the market has the same level of proven reliability, matched to ease of use to make fuel accounts, reporting and reconciliation easy.

For company accountants and finance controllers our fuel management products provide automated fuel use records and make reconciliation, even across multiple sites, a process that takes just minutes. You will eliminate human error associated with hand written log sheets.

Market leading customer service. SmartFill GEN 2 will make your operations easier to fine-tune fuel use. Data is always available online, you don’t need any special software and we are always here to help when you need.

  • Tough

    on the outside

    Line divider

    IP66 rated steel and powder coated, makes this the toughest shell on the market.

    Our designs have survived fire, flood and even excavators running over them.

  • Smart

    on the inside

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    Modular system allows for easy replacement or upgrades of parts.

    No special skills or electricians required.

  • Data

    always available

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    Free access to your data online. Real time fuel use reports keep you informed.

    No need to drive out to the unit to gain data

SmartFill brochure SmartFill brochure download

What is a Fuel Management System and why is it so essential?

Fuel Management Systems are used to measure and manage the use of fuel. They are critical in industries where extensive amounts of fuel is used by multiple team members, such as in mining, civil construction and municipalities.

Fuel Management Systems track how much fuel has been taken and who by, but different systems available in the market have varying capabilities.

To access fuel with a Fuel Management System, a form of identification must be used. This can be linked to an individual via a PIN, fob key or NFC card or to a vehicle via ID or touch keys. With SmartFill GEN 2, any combination can be used (Vehicle ID key and PIN, for example). Knowing how much fuel a person and a vehicle has taken at any time, comes with a stream of benefits such as:

  • Prevention of theft: Only authorised personnel can access fuel. For enhanced security, SmartFill GEN 2 can also restrict fuel use by volume and the time of day.
  • Insights into vehicle maintenance: A vehicle will stand out if it is using more fuel than it should.
  • Numerous benefits for fuel use management and fuel management reporting

Because all of the fuel use data is recorded, Fuel Management Systems provide significant cost savings. The process of ordering more fuel can be automated, and even at the basic level users have far better ordering insights, and alerts are sent when tank levels get dangerously low. Perhaps most advantageous, fuel reconciliation and fuel reporting for say, fuel tax rebates, becomes a very quick and streamlined process, with easily accessible fuel management reports. Previously fuel use data was hand written and reconciliation would be a huge and costly endeavour.

One of the major advancements with Fuel Management Systems has been the ability to capture all fuel use data automatically and store it online via networked communications, 3G, Wifi or Ethernet. This means data is always available, eliminating the need to travel out to the unit to access it, which is a huge benefit when considering the remote areas they tend to be in. Not all systems however, have this capability and it is just on of the many benefits Fluid Management Technology customers have been experiencing for years.